MINUTES OF OCTOBER 3, 2006
BOARD OF DIRECTORS MEETING
PARKSVILLE CURLING CLUB
Present: Gary Dewer, Karen O’Leary,
Allan McAskile, Mark Hoffman, Bob Hawkes, Stan Nestibo, George Holme, Barbara Norris, Shirley Wray.
Meeting was called to order by the president
at 5.00PM
Minutes of August 30, 2006 Meeting
Moved by Mark seconded by Gary that the minutes be adopted as circulated. Carried
Business Arising from the Minutes:
-removal of the large hot water tank was looked into by Gord and Maurice and it will be disconnected and a smaller
tank installed
-Mark reported he has had reports about the condition of the washrooms. Stan will talk to Maurice about repairs and
the club will schedule volunteers to see to cleaning and restocking of supplies during bonspiels.
Managers report:
Maurice requested we purchase a better vacuum. Moved by Gary
seconded by Stan that the manager be given approval to purchase a vacuum. Carried
_reported that the brine pump was repaired at a cost of $289.00 plus 6
hours labour. The spare pump was serviced as well.
-reported that Gord cannot find the brine leak and that the leak could well be under the concrete. He will look into
the cost of calcium chloride and add when needed.
Moved by Stan seconded by Shirley that
we purchase the proper mask as well. Carried
-The Monday night curlers would like to have a Grey Cup party. This was approved so long as they check with the concession
if they are going to use the kitchen.
The bar is running well and three people to date have taken the serving it right course.
-More lockers are needed and could be put in the old bar area. Stan will see to having this done.
Treasurer’s Report:
In her absence Nancy’s report was read and is
attached to the minute.
Moved by Winn seconded by Shirley that we give the White Spot Certificate to Zack Kozak
as a thank you for his work in organizing the Sand Castle Volunteer program. Carried.
League Laision:
_Winn reported all the leagues are up and running.
Bonspiels:
-The Bonspiels committee will add a bathroom cleaner to the responsibility
-
Barbara reported we will need someone to chair the Provincial Men’s & Women’s Masters
competition to be held at our club March 16 to 18.
Membership:
Karen reported she has processed 129 members so far, 17 of them being new members.
Special Events:
Bob reported the Clinics went well with 17 at the beginners, 23 at the refresher and 5 or 6 at the stick clinic. $167.00
came in to help pay for the ice.
Bar:
-George reported we now have our license. Prices have been raised by .25 cents per drink to help pay for the license
fee. Draft is now available in three glass sizes.
Curl
BC:
-Mark presented a Youth curling manual from Curl BC and asked if a Curl
BC board could be put up to display their notices.
April 21&22 2007 will be the date for a Business of Curling seminar
in Richmond @ a cost of $200 each including accommodation.
-
After November 1 we can apply for any provincial event not already spoken for.
-
The end of November High Performance Clinic cost is $700 per team or $175 per person. Application
to enter within the next 7 days.
Publicity:
Gary reported the 2nd edition of our ad
went into the local paper in early September.
-We need to have a push to get volunteers to look after our local bonspiels.
Concession:
-Shirley reported that Carol Hansen will do the concession on Wednesdays and Thursdays. Shirley does Mondays and others
look after other days. They are carrying on.
Fundraising:
Stan suggested we could do better raffling off the $50 gift certificates from Quality Foods than raffling a TV because
of the initial cost of a TV.
Stan will check with Nancy about applying for a Lottery
Grant.
Phone Committee:
-Barb reported the committee did well in calling people for the AGM. She indicated that the phone list has been refined
down to just those who do not have email.
Grounds/Building:
Stan reported that they had removed the glass on the bar side of the ice and that they will do the other side as well.
Stan will place more lockers in the old bar area as the ones in the locker room have all been rented.
New Business:
-Suggested we bring in some brooms/sliders/grippers etc to sell out of the club. The Manager will look after sales.
-The Executive Committee recommended to extend Daryl Mead’s contract to sell rink advertising signs for the next two years. Moved by Mark seconded by Bob that Daryl’s contract be extended.
Motion Carried
-The executive committee recommended to extend Maurice Tieulie’s contract as Manager. Moved by Winn seconded
by Gary that Maurice’s contract be extended. Motion
Carried.
Adjournment:
Moved by Karen that the meeting be adjourned.
Next Meeting will be held TUESDAY,
NOVEMBER 7, 2006 at 5.00PM.
NOVEMBER
2006
BOARD MEETING MINUTES
PARKSVILLE CURLING CLUB
NOVEMBER 7, 2006
PRESENT: MAURICE TIEULIE, STAN NESTIBO, KAREN O’LEARY, GARY
DEWER, WINN REHILL, BARBARA NORRIS, AL MCASKILE,
SHIRLEY WRAY.
MINUTES OF THE OCTOBER 3/06 MEETING. MOVED BY KAREN SECONDED
BY STAN THAT THE MINUTES BE ADOPTED AS CIRCULATED. MOTION CARRIED.
BUSINESS ARRISING
FROM THE MINUTES.
-
STAN COMMENDED MAURICE FOR A JOB WELL DONE IN
CONVERTING THE OLD BAR AREA INTO A LOCKER ROOM.
-
MAURICE REPORTED HE HAS HAD NO LUCK YET FINDING
SOMEONE TO LOOK AT THE PLUMBING IN THE WASHROOMS.
-
MOVED BY MAURICE WE LEAVE THE LARGE HOT WATER
TANK CONNECTED BECAUSE OF ASBESTOS CLADDING AND THE DIFFICULTY IN REPLUMBING THE AREA. MOTION SECONDED BY STAN. CARRIED.
MANAGERS REPORT:
-
MAURICE HAS BOOKED A BONSPIEL RENTAL ON FEBRUARY
2,3,4, WITH THE PROVINCIAL
POSTAL UNION. $800 FOR ICE RENTAL, 18-19$ PER PLATE FOR BANQUET WITH THE CONCESSION AND BAR BEING OPEN AND
ALL PROCEEDS TO THE CLUB.
-
MAURICE HAS APPLIED TO THE CITY OF PARKSVILLE FOR A BAR AREA EXTENSION.
MOVED BY MAURICE
WE CUT A CHEQUE TO THE CITY OF PARKSVILLE FOR $700 FOR A PERMIT
TO EXTEND THE BAR AREA INTO THE SEATING AREA FOR SPECIAL PURPOSES AND TO CHANGE OUR BAR HOURS OF OPERATION FROM 7PM TO 2PM
AND ENDING AT 1AM. SECONDED BY WINN. MOTION CARRIED.
TREASURER’S
REPORT.
-
REPORT AS PRINTED AND ATTACHED TO THESE MINUTES.
-
MOVED BY STAN AND SECONDED BY BARBARA THAT THE
BOARD APPROVE THE INVESTMENT OF OUR TERM DEPOSIT. (AS ATTACHED) MOTION CARRIED
LEAGUE LIASION
-
WINN REPORTED THAT ALL LEAGUES ARE GOING STRONG
AND NEW CURLERS ARE
SIGNING UP AS
SPARES.
BONSPIELS
BARB REPORTED SHE HAS
BEEN EMAILING MEMBERS TRYING TO SET UP THE SYSTEM
OF LADIES DOING THE WORK
FOR MENS EVENTS AND MEN DOING THE WORK FOR
LADIES EVENTS. ROB WILLIS IS HEADING THE MENS OPEN SPIEL ANS HIS COMMITTEE HAS
BEEN MEETING.
MEMBERSHIP
KAREN REPORTED THAT 43
NEW MEMBERS HAVE REGISTERED TO DATE.
PUBLICITY:
GARY HAS SENT OUT POSTERS TO AREA CLUBS FOR THE JOINT PKSV/QUALICUM MASTERS
BONSPIEL IN JANUARY.
GARY HAS TAKEN ON THE MANAGEMENT OF THE PROVINCIAL MASTERS PLAYOFFS AND
HAS A SENIOR STEERING COMMITTEE AT THIS TIME.
CONCESSION:
WINN REPORTED THAT SHE
WILL TAKE ON THE MANAGEMENT DUTIES OF THE
CONCESSION, FOR THE TIME
BEING, WITH SHIRLEY HELPING HER.
FUNDRAISING:
STAN REPORTED WE HAD
RECEIVED A $200 DONATION FROM OCEANSIDE CHEV/OLDS
FOR TRAFFIC CONTROL.
BUILDING AND GROUNDS:
STAN HAS PLUGGED MOST
OF THE “BIRD HOLES” ON THE OUTSIDE OF THE BUILDING AND
REPORTED THAT A LOT OF THE EXTERIOR WOOD IS VERY ROTTEN.
PHONE COMMITTEE:
NO REPORT AT THIS TIME
NEW BUSINESS:
ICE RENEW
-
THE BOARD HAD AGREED TO RENEW THE ICE OVER CHRISTMAS
BREAK AT A COST OF
APPROXIMATELY
$1000. GARY HAS DISCUSSED THIS WITH GORDON AND GORDON HAS
CHANGED HIS MIND AND RECOMMENDS THAT WE NOT REDO THE ICE BUT LEAVE IT AS IS FOR THIS YEAR. MOVED BY BARB NORRIS AND SECONDED
BY KAREN O’LEARY THAT WE DO NOT REDO THE ICE AT CHRISTMAS. MOTION CARRIED.
QF VOUCHERS:
MOVED BY STAN SECONDED
BY BARBARA THAT A RAFFLE BE HELD BEFORE CHRISTMAS
USING 10 OF THESE VOUCHERS
FOR PRIZES. MOTION CARRIED.
UNATTENDED CHILDREN:
MOVED BY WINN AND SECONDED
BY BARBARA THAT THE EXECUTIVE PUT UP A SIGN TO
ENFORCE THAT SMALL CHILDREN
MUST NOT BE LEFT UNATTENDED IN THE RINK. MOTION
CARRIED.
-MOVED BY WINN AND SECONDED
BY KAREN THAT WE HAVE THE FRENCH FRY MAKER
FROM THE CONCESSION REPARED
AT A COST OF $260.00. MOTION CARRIED
ADJOURNMENT:
THE MEETING WAS DECLARED
ADJOURNED AT 8.40PM BY CHAIRMAN GARY DEWER.
DECEMBER 2006
PARKSVILLE CURLING CLUB
BOARD OF DIRECTORS MEETING
DECEMBER 19/06
PRESENT: Shirley Wray, Bob Hawkes, Barbara Norris, Al McAskile, Maurice
Tieulie, Gary Dewer, George Holme,
Karen O’Leary, Winn Rehill.
Minutes of the Nov 07/06 meeting, moved by Barbara Seconded by Bob, that the
minutes be adopted as circulated.
Business Arising: Sheila Dale letter re: Nifty Fifties Bonspiel. The Board confirmed that The Dates of March
16 to19
of 2008 would be suitable for use of the rink for this event.
REPORTS:
Manager: Maurice reported of the following;
-
Thurs Dec 21 the concourse is rented to the Tae Kwan Doe for a pot luck supper at a fee of $200
-
Ballenas Chirstmas pary was last Saturday with 76 present. There
were about 70 curlers
On the ice. Maurice thanked all those who helped out.
-
Tony Maier of Nanaimo (representing the BC summer
Games) has asked about using the ice
August 12 to 15 for the curling venue. Maurice will get more information.
-
Vintage Car Traders have asked to use the facility in June, one again, A fee of $1200 was
Suggested.
-
The Air Cadets have booked use of the facility once again on May 27 for their parade.
-
The City of Parksville has approved our application
for extension of the bar area for special events
The dates of the special events had to be listed. If we need to change
a date we must apply two weeks
in advance of the date. The bar and extended area can accommodate 183
persons.
Moved by Karen seconded by Shirley that the Managers report be adopted
as given. CARRIED
Treasurer: In Nancy’s absence she previously distributed the financial statement
to Nov 30/06. (as attached)
A committee composed of Maurice, Nancy and Bob will
look into designing a better system of
Collecting league fees at the beginning of the year.
Moved by Gary and seconded by Barb that league fee
refunds will be granted for medical reasons only
And those refunds will be in consultation with the Treasurer. The refunds will be prorate to the date
of the request for the refund. Motion CARRIED.
Moved by Karen and seconded by Shirley that the QF vouchers be used to purchase supplies for the
Concession, banquets and bonspiels as well as for raffles. A monthly report on the status of the vouchers
will be brought before the Board. MOTION CARRIED.
League Liasion: Winn reported that after Christmas two leagues will
increase from 8 teams to 10 teams.
Bonspiels: Barb reported that the Men’s Open was a success. She mentioned we need to have a larger Draw Board
For better visibility. Part of the bonspiel committee’s responsibility needs to be washroom patrol, as
The only complaint she heard was the condition of the washrooms.
Membership: Karen reported we now have 287 curlers including 40 new members.
Special Events: Bob reported there were only three curlers that turned
out for the refresher course.
Publicity: Gary
reported that there were now 28 teams signed up for the Masters Bonspiel.
Gary is heading the committee to organize the provincial
Masters Men’s and Ladies spiel.
Gary indicated he intends to write a letter to the clubs in Comox and Nanaimo, opening up a
dialogue on the need for us to support each other.
Concession: Winn reported that the concession needs to buy some pots
for banquets rather than the ladies having to
Bring them from home. There is also some other equipment that is required. She reported that Margaret
Robinson will purchase what is required.
New Business: Curl
BC has asked us if we are interested in hosting
one of the following
-
Provincial Women’s , 3rd week of January, for 2008-2009
-
Provincial Combined Senior Men’s/Women’s for 2007/2008 (mid February 2008)
-
Provincial Junior’s for 2007 held between Christmas and New Years
Moved by Bob and seconded by Gary that we put a submission into Curl BC to host the
Senior Men’s and Women’s Provincial Curling Event in mid February 2008.
MOTION CARRIED
A letter was read from Rob Willis thanking various people for their help
in making the Men’s Open a success.
Moved by Bob and seconded by Karen that our club abide by the age limits
set by Curl BC for
Seniors events. MOTION CARRIED
Next Meeting: At the call
of the Chair.
PARKSVILLE CURLING CLUB
Board of Directors Meeting
February 12/07
PRESENT: Gary, Shirley, Karen, Nancy, Mark,
Bob, Winn, Barbara, Allan
Minutes of the last Board of Directors
meeting were moved adopted by Winn seconded by Barbara. Motion Carried.
BUSINESS ARISING: Winn reported that the
rink will remain open one week longer to accommodate league playoffs.
Mark reported that Jim and Margo Hoffman
have agreed to co-host the Summer Bonspiel.
REPORTS:
Reports from meetings with staff were presented by Chairman Gary Dewer.
Maurice
Tieulie – Club Manager:
Maurice indicated that he enjoyed the job as manager and finds it invigorating. His relations with Gord are good and they get along well Nancy noted that Cody only needs to be paid for
two hours at a minimum when he is called in.
George would like to see the paint
overspray cleaned off the advertising signs
and the boards prior to the Provincial Masters.
Gary
asked the manager to let the President know when he expends funds over
$1000.
Nancy asked Maurice
what he thought an appropriate ceiling for the manager to spend without Board approval might be. Maurice replied he thought $1000 would be adequate.
Gordon Twannow – Ice Tech.
Gordon indicated he was happy with his job and that relations with Maurice were good. It was left to Gordon to bring Cody in to help when he requires some relief. Gordon agreed
it would be a good idea to train 3 or 4 volunteer members to do ice.
Gordon also indicated he would like to see sensors placed on the brine
pump system that would sound
an alarm in the event of failure.
NEW
BUSINESS:
A discussion took place about doing
a long term Business Plan for one,
three and five years. The Board made a wish list of priorities that
could be included in such a plan, as follows.
-Make the meeting room into a proper office
-Upgrade the washrooms
-Place a large clock on the back wall
-place plywood over the ice on the sides of the ice surface.
- get through the financial year
in the black
-
have a welcome to Parksville curling club sign displayed
-
within five years have a second floor area over the lobby
-
attract more members
-
create a business plan for the concession
-
install a proper gas grill and hood fan in the kitchen
-
make sure the lease is extended when it comes due.
-
Strike a committee to do a business plan for both the concession and bar by the end of this year
or the beginning of next season.
-
have proper player signage for bonspiels
-
upgrade the locker room
-
have the roof fixed and look for other outside areas that might require attention
-
modernize the lobby and replace flooring
Adjournment – moved by Shirley
Next Board of Directors
Meeting will be March 6/07 at 5.oopm
Sorry, I didn't receive the minutes from March,
MINUTES
Regular Board Meeting
Parksville Curling Club
Aug 13/07
PRESENT: Geo, Anne, Jim, Nancy, Karen,
Bob, Gary, Mark, Maurice, Allan
Meeting was called to order by President
George Holme at 7.07 pm
REPORTS:
Treasurer- Nancy reported we are
in a deficit position as of July 31, albeit in a better position than one year ago.
The Flea Market showed a gross of $2326.95 with expenses of $205.26 leaving a net profit of $2052.19.
Anne Ward will look into gathering
the information necessary to submit an
application to the Lotteries Corp.
for possible grants for 2008.
Summer Spiel – Mark reported
there are 37 teams registered so far with a
possibility of more. The spiel will
start Wednesday Aug 22 with two draws that night and a further two
draws on Thursday nite.
League Liaison: Gary reported the various league
captains are in place except
for Monday night men’s.
Bonspiels: Anne will send out an overall bonspiel poster to other clubs to
advertise the dates of Parksville
curling club’s bonspiels for the year.
Anne
reported she still had to find chairpersons for a couple of the spiels.
Curl
BC – Mark has been contacted by curl BC about putting on a hi-performance Clinic the middle of September.
Bar – It was moved by Jim Hoffman
and seconded by Bob Hawkes that bar
Prices
for the upcoming season be $3.50 and $4.00 respectively. Motion
Carried
Banquets – Bob reported that
Judy has made up a banquet menu offering four (4) different meat choices, along with various vegs., salads and deserts. Bonspiel chairpersons will be able to choose various combinations for their respective banquets.The price for non-curlers tickets for a banquet will be $17.50 and bonspiel chair’s will need to budget $15.00 a plate for curlers.
Registration and an Open House will
be Sept. 8, from 10am to 2pm and the AGM and registration will
be Sept 19 at 7pm.
Buildings and Grounds – Stan
submitted a written report indicating the gutters
and downspouts have been cleaned.
He has looked into having a hot water
tank
installed behind the kitchen and disconnecting the large tank. P&H
plumbing has estimated the cost to do this would be approximately $7000.
Maurice
will try to get a couple more estimates for this work.
New Business: League Fees for 2007/2008
Moved by Jim Hoffman and seconded
by Bob Hawkes that league fees
remain the same as last year. Motion Carried
Meeting was declared adjourned by President
George at 8.45pm.
The next regular Board of Directors
meeting will be Monday September 10 at 7pm
